Print Page   |   Contact Us   |   Your Cart   |   Sign In   |   Join MISAC
Search
Central Chapter By Laws
Share |

Municipal Information Systems Association of California

BY-LAWS

Central Chapter

 

ARTICLE I - Name and Purpose of Organization

Section A – Name

This organization shall be known as the Municipal Information Systems Association of California, Central Chapter.


Section B – Purpose

To promote leadership, education and access to resources for local agency information technology professionals in order to enhance local government services and effectiveness.


Section C – Membership

The Municipal Information Systems Association of California Central Chapter is one of three Regional Divisions within the State of Cali­fornia recognized by and affiliated with the Municipal Information Systems Association of California.

Membership shall be open to any California municipality, the League of California Cities, or special district engaged in providing services that may be normally performed by a municipality, hereinafter referred to as Agency listed in Section D Representation.

Section D – Representation 

In meeting the purposes of this organization and in accordance with the Municipal Information Systems Association of California, Central Chapter represents all Information System Professionals of all general law and chartered cities (and other local government agencies that choose to join), in the counties of: Alpine, Amador, Butte, Calaveras, Colusa, El Dorado, Fresno, Glenn, Kings, Lassen, Madera, Mariposa, Merced, Modoc, Nevada, Placer, Plumas, Sacramento, San Joaquin, San Luis Obispo, Shasta, Sierra, Siskiyou, Stanislaus, Sutter, Tehama, Tulare, Tuolumne, Trinity, Yolo, Yuba.

In addition, any other city, local agency or district, may elect to join the Central Chapter even if its location is within another Chapter's boundaries or another state. In this case, that member shall have the same representation, privileges and rights as any other member within the Central Chapter's designated boundaries.

ARTICLE II- Membership and Dues


Section A - Qualifications

 

Every municipality or township within the Chapter’s Representation area is a member of the Association. Membership shall also be open to any local governmental agency located in the Counties as defined in Article I, Section D engaged in providing services normally performed by a municipality. Such services may consist of fire protection, police protection, water provision and/or quality control, sanitation, schools, or other special districts, hereafter referred to as municipal information systems. 

Each Chapter has three types of membership:

1.)    Primary Members

2.)    Associate Members

Additionally the Association may grant:

3.)    Special memberships, such as outsourced or lifetime

Primary Member – Each member agency, upon payment of dues, shall have one primary member. The primary member must be a full time agency staff member and presently engaged in the field of municipal information systems. Primary members have all rights of the Association including the right to vote on behalf of their agency and to hold any office in the Association. 

Associate Member – This classification shall be open to those persons, upon payment of dues, presently or formerly engaged in municipal information systems activities that do not qualify as the primary member but are interested in promoting the purposes of the organization. Such members have all rights of the Association including the right to vote on behalf of their agency in the absence of the Primary member and to hold any office in the Association. No member agency can have only associate members.

Out-sourced – Member agencies that have out-sourced their Information Systems or Technology functions/activities shall be eligible to have associate members only unless represented by a full time agency employee who would become the Primary member upon payment of dues. MISAC may, at the discretion of the State Board, limit the participation of out-sourced Associate Members to avoid potential conflicts of interest or limit activities that may cause harm to the organization.  These limitations include, but are not limited to, restricting certain online discussion forums to agency-employed MISAC members only. Out-sourced members do not vote or hold office.

Lifetime MemberUpon dedicated service to the organization, the Chapter may appoint a member to become a Lifetime Member who shall not be required to pay dues. A Lifetime Member can be nominated by any member; however, he/she must be approved by a majority vote of the Chapter agencies. Once a Lifetime Member has been appointed, he/she cannot be de-commissioned unless he/she requests to be removed, or participates in activities that cause harm to the organization. MISAC may, at the discretion of the State Board, limit the participation of a Lifetime Member to avoid potential conflicts of interest or limit activities that may cause harm to the organization.  These limitations include, but are not limited to, restricting certain online discussion forums to agency-employed MISAC members only. Lifetime members do not vote or hold office.

Transfer of Membership. Memberships for which the dues are paid by the employing institution remain the property of the institution and may be transferred from one person to another provided that the membership qualifications are met. Memberships for which dues are paid by the member remain the property of the member although a change of status from "primary” to "associate' membership shall occur should the primary member cease to meet the qualifications for primary membership.

Section B - Membership Annual Dues

1. Annual membership dues for Primary and Associate memberships are posted on the www.misac.org website. Dues which will be payable annually on a fiscal year basis, and will become due July 1 of each year. Members who permit their dues to remain unpaid for three months after becoming due shall be automatically suspended from membership until all dues are paid.

2. Dues shall be determined from time to time by affirmative vote of the majority of the agencies in good standing in attendance at any regular meeting or said vote shall be taken by affirmative vote of returned ballots, or said vote shall be taken by affirmative vote of agencies in good standing via e-mail or other electronic ballot. Each agency has only one (1) vote.

3. Provided sufficient financial resources exist to maintain chapter operations, payment of dues may be suspended from time to time by affirmative vote of majority of the agencies in good standing in attendance at a regular meeting or said vote shall be taken by affirmative vote of returned ballots, or said vote shall be taken by affirmative vote agencies in good standing via e-mail or other electronic ballot. Each agency has only one (1) vote.

4. No assessments, other than membership and dues, may be levied except by affirmative vote of majority of the agencies in good standing in attendance at a regular meeting or said vote shall be taken by affirmative vote of returned ballots, or said vote shall be taken by affirmative vote of agencies in good standing via e-mail or other electronic ballot. Each agency has only one (1) vote.

ARTICLE III - Officers


Section A – Officers

The officers of this organization shall consist of a President who shall automatically assume the office after serving one year as Vice-President, a Vice-President, a Secretary and a Treasurer who shall be elected annually at large. The Chapter can choose to combine the duties of Secretary and Treasurer when appropriate.

Section B. Election

 Candidates for Vice-President, Secretary and Treasurer shall be nominated by a nominating committee, or by any member in good standing in attendance at the meeting during which the election is conducted. The president shall appoint up to three active members at large to serve on the nominating committee by June 30 of each year. Said committee is to report its recommendations to the membership present at the regularly scheduled summer meeting. At the summer meeting, officers shall be elected by affirmative vote of members (one (1) vote per agency) in good standing present. In the event of cancellation of the summer meeting, the President may call for election of officers via mailed or electronic ballot. Newly elected officers shall assume their duties January 1 of the next year.


Section C - Eligibility

Any primary or associate member in good standing is eligible for election to any office.

Section D - Tenure

 

The term of office of the President, the Secretary and the Treasurer shall be for one year. The term of office of the Vice-President shall be for one year at the conclusion of which said Vice-President shall assume the office of President by automatic right of succession.

Section E - Vacancies

1. If the office of President becomes vacant, the Vice-President shall forthwith succeed to the balance of the unexposed term, thereafter continuing as President for his/her regular one-year term.

2. If the office of Vice-President becomes vacant, the President shall call a special election to fill the vacancy at the next regular meeting by affirmative vote of the majority of the agencies in attendance.

3. If the office of the Secretary or the Treasurer becomes vacant, the President shall appoint an active member in good standing to assume the office for the balance of the unexpired term.


Section F - Duties of Officers

1. The President shall:

a. Preside at all meetings of the general membership.

b. Appoint all committees other than membership.

c. Appoint an auditor to conduct a periodic review of the financial records and report back to the membership.

d. Carry out such other duties as given or assigned to him by vote of the membership.

2. The Vice-President shall:

a. Assume the office of President as provided in Section E1.

b. Assist the President in such manner as shall be requested by the President.

c. Discharge the duties of the President in the President's absence.

d. Arrange the program, meeting facilities, etc, for all regularly scheduled meetings

e. Carry out such other duties as given or assigned to him by vote of the membership.

3. The Secretary shall:

a. Keep a record of the proceedings of the meetings.

b. Issue notices of meetings.

c. Issue and conduct correspondence of the association.

d. Prepare, sign and affix the association's seal to all official documents.

e. With approval of the President, appoint or employ a person or persons to assist with his/her duties.

4. The Treasurer shall:

a. Collect all assessments and dues for the Municipal Information Systems Association of California Central Chapter, and collect dues on behalf of the Municipal Information Systems Association of California and forward to the Treasurer of MISAC.

b. Maintain the financial records for Municipal Information Systems Association of California Central Chapter and membership dues records for Municipal Information Systems Association of California and forward an updated membership list, together with dues, to the Treasurer of MISAC.

c. Render a statement each meeting of the financial status of the Municipal Information Systems Association of California.

d. Control and make all disbursements of the Municipal Information Systems Association of California as authorized by the membership.

e. Prepare an annual report as of June 30 each year to be presented to the general membership of the Municipal Information Systems Association of California at the first meeting after July 1.

f. With approval of the President, appoint or employ a person or persons to assist with his/her duties.

ACTICLE IV- Meetings


Section A - Number of Meetings

May not be less than four (4) per year. Set by membership.

Section B - Quorum

A quorum for conduct of business at a regular meeting shall consist of one-fourth (1/4) of the voting agencies.

Section C - Voting

There shall be one vote per agency in good standing in attendance at any regular meeting on any matter presented to the group. Voting may take place at a regularly scheduled meeting, by mailed ballot, e-mail, or other electronic ballot.

ARTICLE V - Election of State Board Representatives

 

1. As governed by the MISAC State bylaws, the Central Chapter shall elect three (3) members to represent the chapter on the MISAC State Board. Elections for State Board representatives will be held at the regularly scheduled summer meeting. Representatives will be elected by affirmative vote of the majority of agencies in good standing present, or by mailed, e-mail, or other electronic ballot. A member may simultaneously hold both a Chapter Officer position and a State Board position. 

2. Any member in good standing may be nominated to serve on the State Board in accordance with the procedures in Article III, Section B. Newly elected representatives shall assume their duties on January 1 of the year following their election. State Board terms and assignments shall be determined in accordance with the by-laws of the Municipal Information Systems Association of California.

3. The term of any State Board representative serving as State Board Vice President shall be automatically extended an additional two-years to permit the Vice President to automatically assume the role of President by right of succession at the conclusion of the then current President's term of office, in accordance with State by-laws.

4. Vacancies shall be filled within sixty (60) days of occurrence, by affirmative vote of the majority of agencies in good standing present at any regularly scheduled, or special, meeting, provided said meeting is announced at least two (2) weeks in advance, or by mailed, e-mail, or other electronic ballot.

5. Should any representative of the Central Chapter fail to properly discharge his/her duties as a member of the Municipal Information Systems Association of California, or fail to attend a majority of the regularly scheduled meetings of the Central Chapter, the President may remove said member from office by affirmative vote of the majority of the chapter officers. In such event, the vacancy shall be filled following the procedures outlined in item 4 above.

ARTICLE VI - Amendments


Section A - Amendments to By-Laws

Proposed amendments may be introduced at any regularly scheduled meeting of the Chapter or presented to the Association by mailed ballot, e-mail, or other electronic ballot, provided the proposed amendment has been given to all agencies in good standing in writing or electronic delivery at least two (2) weeks prior to the vote. Amendments must be passed by affirmative vote of majority of the agencies in good standing in attendance at a regular meeting or said vote shall be taken by affirmative vote of returned ballots, or said vote shall be taken by affirmative vote of the agencies in good standing via e-mail or other electronic ballot. Each agency has only one (1) vote.

Article VII – Expenditure of Chapter Funds

1. Any expenditure of Chapter funds must be consistent with the Purpose and Goals of MISAC.

2. Only current Chapter Officers are permitted to authorize or otherwise commit Chapter funds for expenditure. Any commitment of Chapter funds requires the prior approval in the form of an adopted budget or written authorization from the Chapter President.

3. Any payment of expense requires written authorization from two Chapter Officers.

Article VIII – Committees

Section A - Standing Committees

There shall be two permanent standing Committees of the Association. One shall be the Nomination Committee and one shall be the Program Committee. The Nomination Committee’s membership and duties is outlined in Article III Section B. The Program Committee shall be chaired by the Vice-President and shall develop and coordinate the programs and facilities of the general membership meetings. Additional standing Committees may be added by affirmative vote of majority of the agencies in good standing in attendance at a regular meeting. 

Section B - Ad-Hoc Committees

The Chapter Officers may form other committees as needed to carry out the Association’s business. These committees are for project specific or short-term issues only that last no longer than a calendar year. The Chapter Officers must approve the duties and number of committee members of these committees. The President shall appoint the members of these committees. If an Ad-Hoc committee must last beyond a calendar year, it can be extended by affirmative vote of majority of the agencies in good standing in attendance at a regular meeting. 

 

more Calendar

10/1/2017 » 10/4/2017
2017 MISAC Annual Conference

11/28/2017 » 12/7/2017
Internal Consulting Skills

2016 Annual Conference Images

Become a Member | Resources for your Agency | Blog/List Serv Conversations | Document Library | Awards Program
Association Management Software Powered by YourMembership  ::  Legal